Benefits of visitor management systems application
From the simple user interface to the tremendous first impression it sets, the advantage of an electronic visitor management system are pretty crystal clear.
Why visitor management is important?
Visitor management is important to deliver the best visitor experience, amplify workplace safety and coherence. Significant visitor management can prevent you from breaking GDPR regulations, and lead you to a better chance of gaining a sale. Whereas it is a process that helps an organization keep track of the audience that visit their location
For some organizations, just collecting the visitor’s name is sufficient, but others have requirements of higher security such as badges, legal documents, employee escorts, and more.
1. Data Obedience
With the emergence of General Data Protection Regulations (GDPR) came in the year of 2018 data compliance is more important than ever, and a visitor management system is a great way to get your receptionist ready for GDPR.
2. Great Visibility
As visitor is logged in the visitor management system and a photo ID is caught, and it becomes possible to identify and track individuals in the house.
This is because a visitor management system generates a photo ID for every visitor it registers reception staffs are able to find visitors with ease. You can also keep eye on ongoing visitor activities and learn visitor patterns. Guests also have the option to pre-register, allowing receptionists to be prepared with information on them when they come.
3. Enhanced Security
Safety is one of the most crucial benefits of this system. It’s important for any company, organisation or workplace to be aware of everything that goes on within the sets. The ability to identify visitors allows staff to be prepared for any unwanted situations. If someone has caused trouble they will be identified quickly. The system also ensures that visitors can only enter authorized areas.
The key benefit of a visitor management system is the ability to quickly access or we can say within one click a full list of all staff, visitors and contractors on site for use in an emergency. No need to grope through enormous paper lists of everyone on the premises, VisiPoint gives you instant access in case of emergency a full evacuation list.
4. Enhanced Brand Image
The technology integration within has become an essential part of this modern working era. The presence of a visitor management system can give a technical-thinker a positive first impression of the company. Surely these features are required to grab the attention of potential customers, who may think more highly of the business. They also ensure everybody on the site feels secure and anyone who enters the house behaves in a professional way.
5. Overheads Reduced
One of the best benefits is the way in which enhanced productivity and efficiency lead to reduced costs. For instance this system can abolish the costs related with traditional visitor management as there is no need to buy new paper visitor books badges, in turn reducing recurring costs. Visitor management system offers a great Return On Investment (ROI) by decreasing running costs by boosting productivity.
Key features to look for
Simple sign-in process: Digital Sign-In is easy and allows you to tailored questions and discipline.
Pre-registration: Pre-registration lets you know who’s arriving and when.
Digital visitor log: Digital visitor track record are secure and can be accessed from anywhere, anytime.
Visitor photos: Catching photos lets you see who’s in the house and who to look out for.
Integration: Integrate visitor management systems into your present workflows.
Host Notifications: Automatic notifications save time and decrease hold back time for visitors.
Badge printing: Automatic Badge printing is the Best! As it makes easy to enforce badge policies.
Legal Digital documents: When legal documents are part of sign-in, they’ll get signed every time.
Custom branding: Show-up your logo and branding for a polished and professional look.